What is a management System? And why you need it?
A management system is the way how your company manages the interrelated parts of your business in order to achieve its goals. These objectives can relate to a number of different topics, including product or service quality, environmental performance, operational efficiency, safety and health in the workplace and many more.
Beyond that, there are some of business reasons for implementing a management system (safety, quality, environmental, food safety, other) and associated support methods and tools:
Establishes a common framework to achieve more consistent implementation of compliance policies and processes—addressing the eight core functions of compliance:
- Plans
- Training
- Records
- Reporting
- Inventories
- Permits and authorizations
- Practices in place
- Monitoring and inspection
Empowers team members to take responsibility for processes and compliance performance without waiting to be told “how” and “what”.
Employs a design and implementation process that builds company know-how, retains/captures institutional knowledge, and enables ongoing improvement without having to continually reinvent the wheel.
Provides clear processes and methods to identify and prioritize risks, set and monitor goals, communicate those risks to management and employees, and allocate the resources to mitigate them.
Shifts from a control-and-command, centrally driven function to one that depends heavily on teamwork and implementation of a common system, taking into consideration the necessary local differences and building better know-how at the all levels.
Enables better communication and collaboration across the company with different locations.
Creates consistent procedures and processes that support personnel changes (e.g., promotions, transfers, retirements) and training of new team members without causing gaps or disruption.
Establishes a common communication for periodic meeting and calls among general managers, local managers, and team members, which yields better goal-setting, priority ranking, and allocation of resources to the areas with risk or opportunities to add business value.
Enables the implementation and selection of a robust information system capable of tracking and reporting on common activities and performance metrics across the business.
Allows for more consistent governance and oversight, yielding higher reliability and predictability.
